Tender for 2018-19


Sealed tender for the supply of the articles shown in the attached statement are invited by the undersigned on behalf of Navodaya Vidyalaya Samiti up to 02:00 P.M. Date.29.05.2018. The tender should be sent under strong sealed cover marked as "TENDER FOR THE SUPPLY OF ................not by the name. The tender will be opened in the Office of the Principal on 30.05.2018 at 11:00 AM

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The tender should be submitted according to the terms and conditions specified in paragraphs 3 to 23 unless specified in otherwise in the tender, it shall be agreed constructed that the terms and conditions stipilated hereunder have been agreed to.


The Rate should be F.O.R. Vidyalaya and should include GST and other taxes, or imposition whatever liable in respect of the supplies. The Navodaya Vidyalaya Samiti shall not pay freight etc.


There should not be any over writing, corrections in the Tender. If a figure is to be amended, it should be neatly scored out and then revised figure should be written above and the same should be attested with full signature and date. In the absence of the attested signature the tender is liable to be rejected. Party may be secure their rate’s by cover it though white tape also.


The undersigned does not bind himself to accept the lowest tender and reserve the right to accept the tender in whole or in part i.e. with respect to all the articles mentioned in the attached statement or in respect of any one or more than one articles specified in the attached statement as he/she may decide. On the acceptance of the tender it will become a contract and the contractor shall be bound by the terms and conditions of the tender and the provision of G.F.R.


The Party should submit his/her tender form along with Earnest money amounting Rs........... (.......... Thousand only) in form of Bank Draft / Multi City Cheque payable to the Principal, JNV, SHAMSHABAD DISTT. VIDISHA (M.P.) (BANK CODE NO. 30105) which will be refunded in the event of rejection of the tender. The earnest money will be forfeited in the event of failure to comply with contract. In the event of the tender being accepted the earnest money will be adjusted towards security deposit which shall be payable at the rate of 10% of the total amount of the articles. If the contractor is not agreeable to pay security deposit the reasons therefore should be specified and the undersigned reserves to right to accept or reject the request.


If the contractor fails to supply the articles within the time stipulated in the letter of acceptance by the undersigned, the undersigned shall be at liberty to purchase the articles from the market or get the rest of the contract completed by any other person of firm and the difference of price, if any, shall be deducted from the earnest money/security deposit and incase any amount in excess of the security deposit is paid by the undersigned the contractor shall be liable to pay this amount.


Firm will compel to supply the items after issuing the Supply order from Vidyalaya. In Condition of non Supply of items the EMD of the concerned firm will be forfeited & same firms declared as "Black Listed Firms". The declared "Black Listed Firms" will not be entertained in future years in tender process of the Vidyalaya.


The quantity of articles indicated in the attached statement may be increased or decreased at the discretion of the undersigned without assigning any reason.


Prior to acceptance of the Tender, the undersigned reserves the rights to call for samples or demonstration and the contractor shall be liable to supply the sample give the demonstration free of cost.


The rate quoted by the contractor shall hold good up to 30th April 2019. No amount amendment in the rate except increase/decrease in the rate of sales tax during the period of supplies will be accepted. For the branded item, if there would be some free gift schemes, marked on the packing, the same would be liable to be supplied with the articles on free of cost also and also shown in the bill.


In the event of acceptance of the tender and placing of the order for purchase, the articles ordered for would be subjected to an inspection by the undersigned or his representative and are liable to be rejected if the article supplied are not according to approved samples or do not confirm to the specifications prescribed. In the event of acceptance of the tender the placing of the purchase order will depend on the availability of budget for the year 2018-19.


The branded items should be supplied only as per specifications, no duplicate brand will be accepted. If verification committee found verity/ deviation in brand, the Vidyalaya will free to call expert/ inquiry team from company concerned. The expenditure and process fess will be wear by Party.


If duplicate items supplied vidyalaya will free to take action as per Consumer act.


In the case of furniture, the type of wood to be used in furniture should be seasoned teak wood and wood should not exceed more than 10% gap. The contractor shall be required to fix a metal labile on the furniture supplied by him giving his name and year of manufacture.


The amount of E.M.D. or / and security deposit shall be retained by the Samiti/Vidyalaya for period of six months from the date of completion of supplies as a safeguard against any defect appearing in the articles supplied within the period.

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